Emergency Management Plan

2019-2020

 

COUNTRY CHILDRENS EARLY LEARNING

 

 

 

                                          

 

 

 

 

 

Physical Address

Principal Office

84 Lute Street

Gundarooggg, 2620

Phone Number

02 6236 8305

Email Address

admin@ccel.com.au

Bureau of Meteorology/Fire District

Southern Region, Lower Western Plains, Southern Slopes, Eastern Riverina

Is the service on the Bushfire- At-Risk Register?

Yes, 4 Educator Homes

Service SE Number

SE-00007033

Provider Number

PR-40007094

Approved Provider/Licensee Approving Plan

Julia Morphett

Date Plan Approved

13 February 2019

Next Plan Review Date

13 July 2019

 

Table of Contents

 

1.      Purpose.. 4

2.      Scope.. 4

3.      Distribution.. 4

PART 1– EMERGENCY RESPONSE. 5

4.      In case of emergency. 6

5.      Emergency contacts.. 7

5.1 Emergency services. 7

5.2 Our early childhood service contacts. 7

5.3 Key organisational / regional contacts. 7

5.4 Local/other organisations contacts. 8

6.      Incident Management Team... 9

6.1 Incident Management Team (IMT) structure. 9

6.2 Incident Management Team contact details. 9

7.      Incident Management Team responsibilities.. 11

8.      Communication tree.. 14

9.      Staff trained in first aid.. 15

10.   Emergency response procedures.. 16

10.1 On-site evacuation/relocation procedure. 16

10.2 Off-site evacuation procedure. 16

10.3 Lock-down procedure. 17

10.4 Lock-out procedure. 18

10.5 Shelter-in-place procedure. 19

11.   Response procedures for specific emergencies.. 20

11.1 Building Fire. 20

11.2 Bushfire. 20

11.3 Major external emissions/spill (includes gas leaks). 21

11.4 Intruder. 21

11.6 Internal emission/spill 23

11.7 Severe weather event 23

11.8 Earthquake. 23

11.9 Influenza pandemic. 25

12     Area map.. 32

14     Parent / family contact information.. 34

15     Children, educators and staff with additional needs.. Error! Bookmark not defined.

PART 2 – EMERGENCY PREPAREDNESS.. 35

16     Early childhood service facility profile.. 36

17     Risk assessment. 37

18     Emergency response drills schedule.. 43

19     Emergency kit checklist. 44

20     Emergency Management Plan completion checklist. 45

 


 

1.   Purpose

 

The purpose of this Emergency Management Plan (EMP) is to provide details of how Country Childrens Early Learning will prepare for and respond to emergency situations.

 

 

2.  Scope

 

This EMP applies to all educators, staff, children, visitors, contractors, and volunteers at Country Childrens Early Learning.

 

 

3.  Distribution

 

A copy of our plan has been distributed to:

See Office EMP Copy

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PART 1– EMERGENCY RESPONSE


 

4.     In case of emergency

 

In an Emergency


 

 

Call

 

Police,  Ambulance, Fire Services

 

000

 

 

For Advice call your

 

Approved Provider/Licensee or Person with Management or Control/Licensee Representative

 

 

Julia Morphett

0410529392

 

Convene your

Incident Management Team

 


 

 

5.     Emergency contacts

 

5.1 Emergency services

 

In an emergency requiring Police, Ambulance and MFB/CFA attendance call 000.

 

 

5.2 Our early childhood service contacts

Key Roles

Name

Phone

Phone

(After Hours)

Mobile

Approved Provider/Licensee or Person with Management or Control/Licensee Representative

Julia Morphett

62368305

0410529392

0410529392

Responsible Person/Primary Nominee

Julia Morphett

62368305

0410529392

0410529392

First Aid Officer

Each FDC Educator is the First Aid Contact for their home.

OHS Representative

 

 

 

 

Bulk Messaging System Operator (eg SMS)

 

 

 

 

FDC Coordinator

 

 

 

0458903987

FDC Coordinator

 

 

 

0484760250

<Add contacts as required>

 

 

 

 

 

5.3 Key organisational and DET regional contacts

 

Name

Phone

Mobile

Early Education and Care Directorate

 

 

 

1800 619 113

 

 

 

 

Early childhood services are reminded that they must report serious incidents to the relevant DET in accordance with relevant regulatory requirements. 

 

Service agreements also require approved providers or licensees to notify DET in the event of a serious incident.

 

       Education and care services operating under the National Quality Framework (NQF) refer to the fact sheet Serious incidents and complaints

Notifications of serious incidents, incidents and complaints must be submitted online via the National Quality Agenda IT System (NQA ITS) www.acecqa.gov.au/national-quality-agenda-it-system

 

Childrens services operating under the Children's Services Act 1996 (Childrens Services Act) refer to the practice note Serious incidents available via the National Quality Agenda IT System (NQA ITS) www.acecqa.gov.au/national-quality-agenda-it-system

 

 

5.4 Local/other organisations contacts

 

Phone

Police Station

000

Hospital/s

Varies per FDC Home

Gas

Varies per FDC Home

Electricity

Varies per FDC Home

Water Corporation

Varies per FDC Home

Facility Plumber

Varies per FDC Home

Facility Electrician

Varies per FDC Home

Local Government

Varies per FDC Home

SES (flood, storm and earthquake)

13 25 00

WorkSafe NSW

1800 555 727

Poisons Information

13 11 26

 


 

6.     Incident Management Team

6.1 Incident Management Team (IMT) structure

 

Chief Warden

Julia Morphett

Julia

 

 

JuJu

0410 529 392

Planning Tasks

 

FDC Educator

 

Logistics Warden

 

FDC Educator

 

Operations (Area Warden)

FDC Educator

First Aid

 

FDC Educator

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


6.2 Incident Management Team contact details

IMT Role/Activities

 

Primary Contact

 

Back Up Contact

Chief Warden/ Early Childhood Commander

Name

Julia Morphett

Name

 

Phone/Mobile

0410 529 392

Phone/Mobile

0458903987

Planning tasks will be performed by:

Name

FDC Educator

Name

 

 

Varies

Phone/Mobile

 

Operations (Area Warden) tasks will be performed by:

Name

FDC Educator

Name

 

Phone/Mobile

Varies

Phone/Mobile

 

Communications tasks will be performed by:

Name

FDC Educator

Name

Julia Morphett

Phone/Mobile

Varies

Phone/Mobile

0410 529 392

Logistics  (Warden) tasks will be performed by:

Name

FDC Educator

Name

 

Phone/Mobile

Varies

Phone/Mobile

 

First Aid tasks will be performed by:

Name

FDC Educator

Name

 

Phone/Mobile

Varies

Phone/Mobile

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7.     Incident Management Team responsibilities

 

Chief Warden/Early Childhood Commander ( CCEL Director)

 

Pre-emergency

      Maintain current contact details of IMT members.

      Ensure Children/educators/staff with additional needs list and Staff trained in first aid list are up to date.

      Conduct regular exercises/drills.

      Ensure our emergency response and recovery procedures are kept up to date.

      Ensure staff on the IMT are aware of their responsibilities.

 

During emergency

      All tasks delegated to the Area Warden ( FDC Educator)

      Ascertain the nature and scope of the emergency.

      Ensure that the emergency services have been notified.

      Ensure the appropriate response has been actioned.

      Convene our IMT as required.

      Initiate evacuation of affected areas/lock-down/lock-out/shelter-in-place as required.

      Brief the incoming emergency services and respond to their requests.

 

Post- emergency

      When the incident is rendered safe or the emergency services return control, notify the IMT members to have staff and children return to normal operations.

      Organise debrief with the IMT and, where appropriate, with any attending emergency service.

      Ensure recovery activities are considered and implemented as required.

      Complete the Post Emergency Record.

      Early childhood services are reminded that they must report serious incidents to the relevant DET QARD Area Team in accordance with relevant regulatory requirements.  Service agreements also require approved providers or licensees to notify DET in the event of a serious incident.  

 

       Education and care services are reminded that they must report serious incidents to DECs refer to the practice note Serious incidents available via the National Quality Agenda IT System (NQA ITS) www.acecqa.gov.au/national-quality-agenda-it-system

 

 

Planning (FDC EDUCATOR)

 

Pre- emergency

      Assist the Chief Warden/Early Childhood Commander.

      Identify resources required.

      Participate in emergency exercises/drills.

 

During emergency

      Attend the emergency control point.

      Ascertain the nature and scope of the emergency.

      Report any changes in the situation to the Chief Warden/Early Childhood Commander.

      Act as directed by the Chief Warden/Early Childhood Commander.

      Plan for contingencies.

 

 

Post- emergency

      Collect and evaluate information relating to the emergency.

      Identify recovery needs and develop a recovery plan (if required).

 

 

Operations (Area Warden) (FDC EDUCATOR)

 

Pre- emergency

      Regularly check and report on deficiencies of emergency equipment and kits.

      Coordinate safety practices (for example, clear egress paths, access to first attack equipment such as fire extinguishers and disposal of rubbish) by Wardens throughout their areas.

      Participate in emergency exercises/drills.

 

During emergency

      Attend the emergency control point.

      Communicate with the Chief Warden/Early Childhood Commander by whatever means available and act on instructions.

      Implement the emergency response procedure relevant to the floor or area and ensure that the Chief Warden/Early Childhood Commander is notified.

      Check the floor or area for any abnormal situation.

      Commence evacuation if the circumstances on the floor or area warrant this.

      Control the movement of people.

      Co-opt persons as required to assist the Logistics Officer (Warden/s) during an emergency.

      Confirm that the Logistics Officers/Wardens activities have been completed and report this to the Chief Warden/Early Childhood Commander or a senior officer of the attending emergency services if the Chief Warden/Early Childhood Commander is not contactable.

 

Post emergency

      Compile report of the actions taken during the emergency for the debrief.

 

 

Communications (FDC EDUCATOR)

 

Pre- emergency

      Assist the Chief Warden/Early Childhood Commander.

      Attend training in the use of the services communication system as appropriate.

      Maintain records and logbooks and make them available for emergency response.

      Ensure emergency and parent contact details are up to date.

      Participate in emergency exercises/drills.

 

During emergency

      Attend the emergency control point.

      Ascertain the nature and location of the emergency. Maintain up to date information.

      Confirm that emergency services have been notified.

      Notify appropriate IMT members.

      At the direction of the Chief Warden/Early Childhood Commander provide instruction and information to staff, children and parents as required.

      At the direction of the Chief Warden/Education Commander provide instruction and information to the staff member responsible for bulk messaging as required.

      Keep a log of events that occurred during the emergency.

      Act as directed by the Chief Warden/Early Childhood Commander.

 

Post- emergency

      Contact parents as required.

      Collate logs of events completed by all IMT members during the emergency for the debrief and ensure they are secured for future reference.

 

Logistics (Warden) (FDC EDUCATOR)

 

Pre- emergency

      Ensure staff are aware of the emergency response procedures.

      Carry out safety practices (e.g. clear egress paths, access to first attack equipment, for example, fire extinguishers and disposal of rubbish).

      Participate in emergency exercises/drills.

 

During emergency

Persons selected to perform as Logistics Officer/Warden will carry out activities as set out in the emergency response procedures and as directed by the Operations Officer/Area Warden.

 

Activities may include the following:

      Attend the emergency control point.

      Operate the communication system in place.

      Check that any fire doors and smoke doors are properly closed.

      Close or open other doors in accordance with the emergency response procedures.

      Search the floor or area to ensure all people have evacuated. This function is of greater importance than a later physical count of those evacuated.

      Ensure orderly flow of people into protected area.

      Assist occupants with disabilities.

      Act as lead of groups moving to nominated assembly areas.

      Report status of required activities to the Operations Officer/ Area Warden on their completion.

      Act as directed by the Chief Warden/Early Childhood Commander.

 

Post- emergency

      Compile report of the actions taken during the emergency for the debrief.

 

 


 

8.     Communication tree

 

 

 

Service Director

0410 529 392

000 Emergency Services

Coordinator

Mobile:

0458903987

 

Coordinator

Mobile:

0484760250

 

Education and Care Directorate

1800 619 113

 

Parent of

..

Parent of

..

 

Approved Provider

A/H Mobile:

0410529392

 

Parent of

..

Parent of

..

 

Parent of

..

 

Parent of

..

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Each Family Day Care Educator will maintain a current list of parent contacts in their Educators Diary or in their mobile phone.

 

 

 

9.   Staff trained in first aid

Note: education and care services must comply with the requirements set out in regulation 136 (first aid qualifications) of the current Education and Care Services National Regulations (National Regulations).

 

All CCEL Staff and FDC Educators maintain First Aid Training, course code HLDTAID004.  These records are maintained at the CCEL office.


 

10.  Emergency response procedures

10.1 On-site evacuation/relocation procedure

 

When it is unsafe for children, educators, staff and visitors to remain inside the facility, the Area Warden on-site will take charge and activate the IMT if necessary.

 

       Call 000 and inform emergency services of the nature of the emergency.

       Determine which of your facilitys pre-identified on-site evacuation points is most appropriate to use.

       Assemble children and visitors at your nominated on-site as identified on each FDC Educators Emergency Evacuation Plan.

       Take the child attendance list, educator and staff attendance list, your Emergency Kit/First Aid Kit and contact details for emergency services, CCEL and childrens guardian and emergency contacts.

       Once at the assembly point, check all children and visitors are accounted for.

       Ensure communications with emergency services is maintained. 

       Wait for emergency services to arrive or provide further information.

       Confirm with emergency service personnel that it is safe to return to normal operations.

       Seek advice from your Approved Provider if required.

       Maintain a record of actions/decisions undertaken and times.

       Contact parents as required or as per service policy.

 

 

Actions after on-site evacuation/relocation procedure

       Ensure any children and visitors with medical or other needs are supported.

       Determine whether to activate your parent reunification process.  

       Determine if there is any specific information children and visitors need to know (e.g. parent reunification process or areas of the facility to avoid).

       Print and issue pre-prepared parent letters as appropriate.

       Undertake operational debrief with educators, staff and Incident Management Team to identify any on-site evacuation and procedural changes that may be required.

       Complete your Post Emergency Record form

       Education and care services are reminded that they must report serious incidents to DECs refer to the practice note Serious incidents available via the National Quality Agenda IT System (NQA ITS) www.acecqa.gov.au/national-quality-agenda-it-system

 

 


10.2 Off-site evacuation procedure

 

If it is unsafe for children, educators, staff and visitors to remain on the facilitys grounds the Area Warden on-site will take charge and activate the IMT if necessary.

 

       Call 000 for emergency services and seek and follow advice.

       Determine which off-site assembly point you will evacuate children, educators, staff and visitors to.

       Assemble children, educators, staff and visitors at your nominated on-site FDC Educators Emergency Evacuation Plan.

       Call 000 and inform emergency services of the nature of the emergency.

       Determine which of your facilitys pre-identified on-site evacuation points is most appropriate to use.

       Assemble children and visitors at your nominated on-site as identified on each FDC Educators Emergency Evacuation Plan.

       Take the child attendance list, educator and staff attendance list, your Emergency Kit/First Aid Kit and contact details for emergency services, CCEL and childrens guardian and emergency contacts.

       Once at the assembly point, check all children and visitors are accounted for.

       Ensure communications with emergency services is maintained. 

       Wait for emergency services to arrive or provide further information.

       Confirm with emergency service personnel that it is safe to return to normal operations.

       Seek advice from your Approved Provider if required.

       Maintain a record of actions/decisions undertaken and times.

       Contact parents as required or as per service policy.

 

 

Actions after off-site evacuation procedure

       Ensure any children and visitors with medical or other needs are supported.

       Determine whether to activate your parent reunification process.  

       Determine if there is any specific information children and visitors need to know (e.g. parent reunification process or areas of the facility to avoid).

       Print and issue pre-prepared parent letters as appropriate.

       Undertake operational debrief with educators, staff and Incident Management Team to identify any on-site evacuation and procedural changes that may be required.

       Complete your Post Emergency Record form

       Education and care services are reminded that they must report serious incidents to DECs refer to the practice note Serious incidents available via the National Quality Agenda IT System (NQA ITS) www.acecqa.gov.au/national-quality-agenda-it-system

 

 

 


10.3 Lock-down procedure

 

When an external and immediate danger is identified and it is determined that the children should be kept securely inside the building the Area Warden on-site will take charge and activate the IMT if necessary.

 

       Call 000 for emergency services and seek and follow advice.

       Initiate the lock-down and provide instructions to educators and staff, for example, close internal doors and windows, remain in home/venue, sit below window level, or move into corridors.

       Check that all external doors (and windows if appropriate) are locked.

       If available, allocate educators/staff to be posted at locked doors to allow children, educators, staff and visitors to enter if locked out.

       Divert any persons from returning to the the facility if required.

       Ensure a telephone line is kept free.

       Keep main entrance as the only entry point.  It must be constantly monitored and no unauthorised people allowed access.

       As appropriate, ascertain that all children, educators, staff and visitors are accounted for.

       If it is safe to do so, have an educator/staff member wait at the main entry to the facility to guide emergency services personnel.  

       As appropriate, confirm with emergency services personnel that it is safe to return to normal operations.

       Seek advice from your Approved Provider or Person with Management or Control/Licensee Representative if required.

       Maintain a record of actions/decisions undertaken and times.

       Contact parents as required or as per service policy.

 

Actions after lock-down procedure

       Ensure any children and visitors with medical or other needs are supported.

       Determine whether to activate your parent reunification process.  

       Determine if there is any specific information children and visitors need to know (e.g. parent reunification process or areas of the facility to avoid).

       Print and issue pre-prepared parent letters as appropriate.

       Undertake operational debrief with educators, staff and Incident Management Team to identify any on-site evacuation and procedural changes that may be required.

       Complete your Post Emergency Record form

       Education and care services are reminded that they must report serious incidents to DECs refer to the practice note Serious incidents available via the National Quality Agenda IT System (NQA ITS) www.acecqa.gov.au/national-quality-agenda-it-system

 


10.4 Lock-out procedure

 

When an internal immediate danger is identified and it is determined that children should be excluded from buildings for their safety the Area Warden on-site will take charge and activate the IMT if necessary.

 

       Call 000 for emergency services and seek and follow advice.

       Announce lock-out with instructions about what is required. Instructions may include nominating staff to:

        lock doors to prevent entry

        check the premises for anyone left inside

        obtain Emergency Kit

      Determine which of your facilitys pre-identified on-site evacuation point/s is most appropriate to use.

      Assemble children and visitors at your nominated on-site as identified on each FDC Educators Emergency Evacuation Plan.

       Check that children, educators, staff and visitors are all accounted for.

       Where appropriate, confirm with emergency services personnel that it is safe to return to normal operations.

       Seek advice from your Approved Provider/Licensee or Person with Management or Control/Licensee Representative if required.

       Maintain a record of actions/decisions undertaken and times.

       Contact parents as required or as per service policy.

 

 

Actions after lock-out procedure

       Ensure any children and visitors with medical or other needs are supported.

       Determine whether to activate your parent reunification process.  

       Determine if there is any specific information children and visitors need to know (e.g. parent reunification process or areas of the facility to avoid).

       Print and issue pre-prepared parent letters as appropriate.

       Undertake operational debrief with educators, staff and Incident Management Team to identify any on-site evacuation and procedural changes that may be required.

       Complete your Post Emergency Record form

       Education and care services are reminded that they must report serious incidents to DECs refer to the practice note Serious incidents available via the National Quality Agenda IT System (NQA ITS) www.acecqa.gov.au/national-quality-agenda-it-system

 

10.5 Shelter-in-place procedure

When an incident occurs outside the early childhood service and emergency services or the Chief Warden/Area Warden determines the safest course of action is to keep children, educators and staff inside a designated building in the facility (as evacuation might reasonably expose people to a greater level of danger), the Chief Warden/Early Childhood Commander on-site will take charge and activate the IMT if necessary.

 

       Call 000 for emergency services and seek and follow advice.

       Move all children, educators, staff and visitors to your pre-determined shelter-in-place at your nominated on-site as identified on each FDC Educators Emergency Evacuation Plan.

       Take your emergency kit/first aid kit (including your children and educator and staff attendance lists and a copy of this EMP).

       Check that all children, educators, staff and visitors are accounted for.

       Ensure communications with emergency services is maintained.  Wait for emergency services to arrive or provide further information.

       Where appropriate, confirm with emergency services personnel that it is safe to return to

       Maintain a record of actions/decisions undertaken and times.

       Seek advice from your Approved Provider/Licensee or Person with Management or Control/Licensee Representative if required.

       Contact parents as required or as per service policy.

 

 

Actions after shelter-in-place procedure

 

                Ensure any children and visitors with medical or other needs are supported.

                Determine whether to activate your parent reunification process.          

                Determine if there is any specific information children and visitors need to know (e.g. parent reunification process or areas of the facility to avoid).

                Print and issue pre-prepared parent letters as appropriate.

                Undertake operational debrief with educators, staff and Incident Management Team to identify any on-site evacuation and procedural changes that may be required.

                Complete your Post Emergency Record form

                Education and care services are reminded that they must report serious incidents to DECs refer to the practice note Serious incidents available via the National Quality Agenda IT System (NQA ITS) www.acecqa.gov.au/national-quality-agenda-it-system

 

 

 

Response procedures for specific emergencies

Please use this section to address any specific emergencies identified in your risk assessment. If the pre-populated emergencies below do not apply to your facility, please remove and replace with emergencies identified in your risk assessment.

 

11.1 Building Fire

       Call 000 for emergency services and seek and follow advice.

       Activate the fire alarm.

       If appropriate, follow the procedure for on-site evacuation.

       Report the emergency immediately to the Chief Warden/Early Childhood Commander who will convene your IMT if necessary.

       Extinguish the fire (only if safe to do so).

       Determine which of your facilitys pre-identified on-site evacuation point/s is most appropriate to use.

       Assemble children and visitors at your nominated on-site as identified on each FDC Educators Emergency Evacuation Plan.

       Evacuate to the nominated location on your plan, closing all doors and windows.

       Check that all areas have been cleared and notify the Chief Warden/Early Childhood Commander.

       Check that all children, educators, staff, visitors and contractors are accounted for.

       Seek advice from your Approved Provider/Licensee or Person with Management or Control/Licensee Representative if required.

       Contact parents as required or as per service policy.

       Education and care services are reminded that they must report serious incidents to DECs refer to the practice note Serious incidents available via the National Quality Agenda IT System (NQA ITS) www.acecqa.gov.au/national-quality-agenda-it-system

 

 

11.2 Bushfire

       Call 000 for emergency services and seek and follow advice.

       Report the emergency immediately to the Chief Warden/Early Childhood Commander who will convene your IMT if necessary.

       Determine appropriate response strategy (evacuate or shelter-in-place) in consultation with emergency services, if possible.

       If evacuation is required and time permits before you leave:

       Make sure you close all doors and windows

       Turn off power and gas.

       Check that all children, educators, staff and visitors contractors are accounted for.

       Monitor your Fires Near me App, listen to TV or local radio on battery-powered sets for bushfire/weather warnings and advice.

       Ensure staff and children do not hinder emergency services or put themselves at risk by going near damaged buildings or trees.

       Seek advice from your Approved Provider/Licensee or Person with Management or Control/Licensee Representative if required.

       Contact parents as required or as per service policy.

       Education and care services are reminded that they must report serious incidents to DECs refer to the practice note Serious incidents available via the National Quality Agenda IT System (NQA ITS) www.acecqa.gov.au/national-quality-agenda-it-system

       Follow any additional steps that have been added to the specific procedure for your home or venue based upon risk assessment

 

More information about managing bushfire risks in education and care services is available in the fact sheet Managing bushfire risks in centre-based services available at: www.education.vic.gov.au/childhood/providers/regulation/Pages/nqffactsheets.aspx

 

 

11.3 Major external emissions/spill (includes gas leaks)

       Call 000 for emergency services and seek and follow advice.

       Report the emergency immediately to the Chief Warden/Early Childhood Commander who will convene your IMT if necessary.

       Turn off gas supply if possible.

       If the gas leak is on-site, notify your gas provider.

       Determine appropriate response strategy (evacuate or shelter-in-place) in consultation with emergency services, if possible.

       If evacuation is required and time permits before you leave:

       Make sure you close all doors and windows

       Turn off power and gas.

       Check that all children, educators, staff and visitors contractors are accounted for.

       Monitor your Fires Near me App, listen to TV or local radio on battery-powered sets for bushfire/weather warnings and advice.

       Ensure staff and children do not hinder emergency services or put themselves at risk by going near damaged buildings or trees.

       Seek advice from your Approved Provider/Licensee or Person with Management or Control/Licensee Representative if required.

       Contact parents as required or as per service policy.

       Education and care services are reminded that they must report serious incidents to DECs refer to the practice note Serious incidents available via the National Quality Agenda IT System (NQA ITS) www.acecqa.gov.au/national-quality-agenda-it-system

       Follow any additional steps that have been added to the specific procedure for your home or venue based upon risk assessment

 

 

11.4 Intruder

       Call 000 for emergency services and seek and follow advice.

       Report the emergency immediately to the Chief Warden/Early Childhood Commander.

       Do not do or say anything to the person to encourage irrational behaviour.

       Initiate action to restrict entry to the building if possible and confine or isolate the threat from building occupants.

       Determine whether evacuation, lock-down or shelter-in-place is required in consultation with police where possible. Evacuation only should be considered if safe to do so.

       Seek advice from your Approved Provider/Licensee or Person with Management or Control/Licensee Representative if required.

       Contact parents as required.

       Education and care services are reminded that they must report serious incidents to DECs refer to the practice note Serious incidents available via the National Quality Agenda IT System (NQA ITS) www.acecqa.gov.au/national-quality-agenda-it-system



11.6 Internal emission/spill

       Call 000 for emergency services and seek and follow advice.

       Report the emergency immediately to the Chief Warden/Early Childhood Commander who will convene your IMT if necessary.

       Move educators, staff and children away from the spill to a safe area and isolate the affected area.

       Seek advice in regards to clean up requirements, and if safe to do so, the spill can be cleaned up by educators/staff.  Personal Protective Equipment should be worn as per the requirements of the Material Safety Data Sheet and Safety Work Procedure.

       Seek advice from your Approved Provider/Licensee or Person with Management or Control/Licensee Representative if required.

       Contact parents as required or as per service policy.

       Notify WorkSafe NSW if required.

       Education and care services are reminded that they must report serious incidents to DECs refer to the practice note Serious incidents available via the National Quality Agenda IT System (NQA ITS) www.acecqa.gov.au/national-quality-agenda-it-system

       Follow any additional steps that have been added to the specific procedure for your home or venue based upon risk assessment

 

 

11.7 Severe weather event

       Call 000 if emergency services are needed and seek and follow advice.

       Before the storm, store or secure loose items external to the building, such as play equipment, furniture and rubbish bins.

       Secure windows (close curtains & blinds) and external doors. If necessary, tape windows and glass entrances. Utilise boards and sandbags if required.

       During a severe storm:

o   Remain in the building and keep away from windows

o   Restrict the use of telephone landlines to emergency calls only, particularly during a thunderstorm.

       Report any matter concerning the safety and wellbeing of children, educators, staff and visitors to the Chief Warden/Early Childhood Commander.

       Disconnect electrical equipment – cover and/or move this equipment away from windows.

       Listen to local radio or TV on battery-powered sets for weather warnings and advice.

       Seek advice from your Approved Provider/Licensee or Person with Management or Control/Licensee Representative if required.

       Follow any additional steps that have been added to the specific procedure for your home or venue based upon risk assessment

 

 

After the severe weather event

 

       After storm passes, evaluate the need to evacuate if uncontrolled fires, gas leaks, or structural damage has occurred as a result of the storm.

       Contact parents as required.

       Education and care services are reminded that they must report serious incidents to DECs refer to the practice note Serious incidents available via the National Quality Agenda IT System (NQA ITS) www.acecqa.gov.au/national-quality-agenda-it-system

11.8 Earthquake

 

       Call 000 if emergency services are needed and seek and follow advice.

       Seek advice from your Approved Provider/Licensee or Person with Management or Control/Licensee Representative or if required.

       Follow any additional steps that have been added to the specific procedure for your home or venue based upon risk assessment

 

 

If outside

Instruct educators, staff and children to:

        Stay outside and move away from buildings, streetlights and utility wires.

        DROP, COVER and HOLD

       DROP to the ground

       Take COVER by covering your head and neck with their arms and hands

       HOLD on until the shaking stops.

 

 

If inside

Instruct educators, staff and children to:

        Move away from windows, heavy objects, shelves etc.

        DROP, COVER and HOLD

       DROP to the ground.

       Take COVER by getting under a sturdy table or other piece of furniture or go into the corner of the building covering their faces and head in their arms.

       HOLD on until the shaking stops.

 

 

After the earthquake

       Evaluate the need to evacuate if there are uncontrolled fires, gas leaks or structural damage to the building you are in.

       If you evacuate, watch out for fallen trees, power lines, and stay clear of any structures that may collapse.

       Arrange medical assistance where required.

       Report any matter concerning the safety and wellbeing of children, staff and visitors to the Chief Warden/Early Childhood Commander.

       Contact parents as required.

       Tune in to ABC radio if you can and follow any emergency instructions.

       Education and care services are reminded that they must report serious incidents to DECs refer to the practice note Serious incidents available via the National Quality Agenda IT System (NQA ITS) www.acecqa.gov.au/national-quality-agenda-it-system

 


 

11.9 Influenza pandemic

 

For comprehensive guidelines and information on emergency response procedures to an influenza pandemic go to:  https://www.emergency.nsw.gov.au/Documents/plans/sub-plans/SubPlan_Human-Influenza_Pandemic.pdfs

 

 

PREPAREDNESS STAGE

The scale and nature of preparedness activities is the same for all possible levels of clinical severity

Description - No novel strain detected (or emerging strain under initial detection)

Category

Key Actions

Review Emergency Management Plan

      Review your Emergency Management Plan (EMP), including:

o    pandemic planning arrangements

o    up to date contact lists of staff, children, families, local services – DHHS and Local Government Emergency Management Coordinators

o    communication tree of key staff.

Preparedness activities should be incorporated into normal business.

 

This includes incorporating a comprehensive risk management strategy that takes an all hazards approach and includes influenza pandemic as a specific hazard that needs to be considered.

 

Regularly review, exercise and updates plans.

 

Communicate pandemic plans with staff.

Influenza prevention

      Promote basic hygiene measures including:

o    provide children and staff with information about the importance of hand hygiene (more information is available at Staying Health in ChildCare – www.ccel.com.au)

o    provide convenient access to water and liquid soap and alcohol-based hand sanitiser

o    educate staff and children about covering their cough with a tissue or their inner elbow to prevent the spread of germs

o    careful disposal of used tissues.

      Appropriate home based exclusion from education and care service or childrens service for children, educators and staff with flu-like illness.

      Encourage staff to seek immunisation for seasonal influenza.

Communications

      Maintain personal hygiene messages with educators, staff and children.

      Convey seasonal influenza messages as directed by DECs

Travel advisories

      Encourage educators, staff and parents/carers to access the smartraveller website prior to international travel.

Business continuity

      Ensure currency of business continuity plan which:

o    identifies minimum requirements and key educators/staff for continued operations (including planning for the absence of the director)

o    considers workforce strategies to enable continued operations, if pandemic impacted a portion of the education and care services/childrens services workforce.

 


 

RESPONSE STAGE – STANDBY

Clinical severity

Description - Sustained community person-to-person transmission detected overseas

Category

Key Actions

Low

Med

High

Review Emergency Management Plan

      In April, (or at the time of the overseas detection, if earlier):

o    ensure EMP (including emergency numbers and key contacts) are up to date and pandemic planning arrangements are included

o    ensure contact lists of staff, children, families, local services – Communicable Diseases and Local Government Emergency Management Coordinators are up to date

o    ensure communication tree of key staff is circulated to nominated school Incident Management Team members.

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Incident response

      In April, (or at the time of the overseas detection if earlier), prepare to enact pandemic response section of your EMP with stakeholders and prepare to activate IMT.

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Hygiene measures

      Reinforce basic hygiene measures including:

o    provide children and staff with information about the importance of hand hygiene (more information is available at Staying Health in ChildCare – www.ccel.com.au)

o    provide convenient access to water and liquid soap and alcohol-based hand sanitiser

o    educate staff and children about covering their cough with tissue or inner elbow to prevent the spread of germs

o    careful disposal of used tissues.

      Ensure germicidal wipes are available in stationary supplies for staff to clean staff administrative area, telephones etc.

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